Smart Suite for Coordinators

Artificial intelligence tools, designed for small and medium-sized sites, that help with: reading protocols faster, recruiting subjects, creating original documents (source documents), negotiating better budgets, and searching for new studies.

Who is it for?

• Research sites that can't afford a CTMS costing thousands of dollars a month.

• Coordinators who manage multiple studies simultaneously and need organization and clarity.

• Researchers and site administrators who want to optimize their budget and team's time.

What does the Smart Suite for Coordinators include?

1. Protocol Analyzer

• Summarizes the protocol in clear language (Spanish or English) and highlights what the coordinator really needs:

• Key population and criteria

• Visit schedule

• Critical procedures

• Site logistical requirements

2. Budget Negotiation Assistant (Budget Negotiator AI)

• Based on the protocol and the sponsor's budget:

• Identifies underfunded activities

• Calculates the economic impact for the site

• Suggests justified counter-offers

• Proposes email drafts to send to the sponsor or CRO

4. Smart Source Document Generator per Visit (coming soon)

Powered by AI, it automatically creates all the study's source documents based on the protocol and CRF Guideline.

Includes:

• Automatic templates for all visits (Screening, Baseline, Week X).

• Exact checklists according to the protocol table.

• Operational tables ready for documentation (Vitals, ECG, Labs, PK, scales, etc.).

• Fields for dates, times, initials, PI and research team signatures.

• Complete Physical Exam by system.

• Progress Notes section.

• Log portal for eCRF entries.

• Compliant with ALCOA+ and ICH-GCP.

The coordinator simply uploads the protocol and the CRF guideline → the tool generates the source documents instantly.

Smart Recruitment Database: Centralize, Manage, and Protect your patient database

Forget about scattered spreadsheets. Our secure cloud-based database allows research sites to manage the complete lifecycle of their candidates. From initial identification to enrollment, maintain an organized record of medical history, concomitant treatments, and participation in previous studies to avoid subject duplication. Key Features:

• ✅ Advanced Filters: Instant search by pathology, status, or treatment.

• ✅ Participation History: Detects if a subject has already participated in previous trials at your site.

• ✅ Data Security: Encrypted access and complete data isolation per user.

Study Finder:

Stop Searching. Start Recruiting: The automated intelligence tool that delivers new study opportunities directly to your inbox before your competitors find them.

• Stop wasting hours manually filtering ClinicalTrials.gov. Our Study Finder monitors the government database 24/7 to identify Recruiting and Not Yet Recruiting protocols that match your site's capabilities.

• Targeted Precision: Filter instantly by therapeutic area and phase (1-4).

• First-Mover Advantage: Get real-time alerts on new protocols.

• Actionable Data: Receive curated lists with direct links to sponsor details in minutes.

• Build Your Pipeline: Fill your feasibility funnel without lifting a finger.

Medimar Smart Suite Access

Protocol Analyzer

Budget negotiator

Smart database

🔒 Sources generator

Study finder